Submissions & Corrections
Help preserve Kansas ultrarunning history.
Choose the purpose of your contribution, then include the supporting files, links, and context in that same submission. You do not need to submit the same material again through another category.
Read the submission requirements before continuing
The Foundation welcomes documented corrections, historical records, photographs, documents, recollections, research, and other contributions that can strengthen the historical record of ultrarunning in Kansas.
The Most Important Rule
The person making the submission is responsible for providing enough information, context, provenance, and supporting evidence to make the submission reasonably reviewable.
The Foundation is not a research service or help desk. It does not accept unsupported claims with the expectation that Foundation staff or volunteers will investigate, prove, or complete them on the submitter’s behalf.
If you are asking the Foundation to add, correct, verify, or materially change something in the historical record, you are responsible for providing the strongest evidence reasonably available to support that request.
That evidence may include official race results, timing records, published results, Ultrarunning Magazine material, newspaper coverage, organizational records, photographs, correspondence, archived documents, or other relevant sources.
The Foundation may independently conduct additional research when it determines that doing so serves the historical record. That is a Foundation research decision, not a service owed to a submitter.
The Standard Is Reviewable, Not Perfect
You do not need to be a historian, archivist, race director, or professional researcher to contribute.
The Foundation does not require perfect provenance in every case. Historical material may still be useful when some details are unknown. What matters is that you provide what you reasonably know, clearly identify what you do not know, and submit enough information for the Foundation to evaluate the material without having to reconstruct the entire claim from scratch.
Examples: What Meets the Standard
You identify the runner, race, year, distance, existing error, proposed correction, and provide an official results sheet, published result, timer record, or another relevant source supporting the correction.
“I ran this race in 1997 and you don’t have my result. I know I finished. Please find it.”
You identify the person, race, organization, approximate period, historical claim, and explain how you know it or provide the source from which the information came.
“I think somebody else did this first. You guys should research that.”
You submit a photograph, program, clipping, newsletter, correspondence, or other material and provide what you reasonably know about where it came from, when it was created, who may be shown or involved, and how it came into your possession.
You have a photograph from an old race but do not know the photographer. Submit what you know, explain what is unknown, and provide the material itself. Incomplete provenance does not automatically make historical material unusable.
“Why don’t you count FKTs?” Questions already answered by the Foundation’s Manual & Methodology or FAQ generally do not require an individual response.
A concise Foundation-related question that genuinely does not belong in any of the four substantive submission categories below.
Choose the Correct Submission Category
The Foundation uses one submission system with five distinct paths. Selecting the correct category routes the information through the appropriate review process and ensures that only relevant questions are presented.
1. Results & Record Corrections
Use this category when your submission could add to or change the Foundation’s verified race, runner, or performance records.
This includes missing individual results, complete or partial historical result sets, incorrect times or distances, runner identity problems, duplicate or incorrectly merged runners, incorrect race-year information, official-status errors, and other factual corrections affecting structured results data.
Results and record corrections carry a high evidentiary burden because accepted changes may affect runner histories, race histories, totals, records, and other authoritative data.
2. Race, Organization & Person History
Use this category to submit or correct structured historical information about races, race editions, organizations, clubs, race-directing entities, individuals, historical roles, or relationships among them.
Examples include founding dates, race-director succession, ownership or stewardship changes, organizational history, course or format changes, volunteer or leadership roles, timing relationships, club involvement, and other historically significant connections.
3. Stories / Photos / Historical Media
Use this category to contribute narrative or documentary historical material.
This may include stories, articles, essays, firsthand recollections, oral-history material, photographs, scans, newspaper or magazine material, programs, flyers, newsletters, maps, correspondence, race materials, or other historically relevant media.
Provide as much context and provenance as reasonably possible. The Foundation may retain, research, contextualize, excerpt, archive, or publish material depending on relevance, provenance, historical value, rights considerations, duplication, and capacity.
4. Curator / Research Volunteer Interest
Use this category if you are interested in helping the Foundation conduct historical research, evaluate sources, identify people or places, transcribe historical materials, work with results or datasets, investigate race or organization history, or assist with other archival or curatorial work.
Volunteer interest does not automatically create curator status or access to Foundation records. Participation is based on archive needs, relevant experience, and the Foundation’s verification and research standards.
5. General Inquiry
Use General Inquiry only when your question or issue does not reasonably belong in one of the four categories above.
If your message concerns a result, correction, race, organization, person, historical role, story, photograph, document, historical media, source material, or volunteer research interest, use the appropriate category instead.
General Inquiry is not an alternate route around the Foundation’s evidence requirements, submission standards, Manual, FAQ, or category-specific review process.
General inquiries must be concise and specific. The message field will be intentionally limited in length, and file uploads will not be available through this path.
Identity & Contact Information
A real name and valid email address are required for all submissions. The Foundation does not accept fully anonymous submissions because contributor identity is part of provenance, administrative recordkeeping, and possible follow-up.
A phone number will be optional. In some cases, a brief phone conversation may be the fastest way to clarify a submission, verify context, or resolve questions that would otherwise require multiple email exchanges. Providing a phone number does not guarantee that the Foundation will call.
Public attribution is optional. A contributor may choose to receive public credit or request that their identity remain internal to the Foundation. Internal identity may still be retained as part of the archival provenance record.
Evidence & Provenance
Whenever possible, identify where submitted information or material came from. Useful provenance may include a publication name and date, official race organization, timer, document creator, photographer, original owner, family collection, archive, website, organization, physical collection, or other information showing how the material entered the historical record.
A scan, photocopy, photograph of a document, transcription, or digital copy may still be historically useful when an original is unavailable. When submitting a transcription, identify the original source if known and indicate who created the transcription.
Evidence is evaluated according to the specific claim it is being used to support. No single source type is automatically superior for every historical question. An official results sheet may be strong evidence of a finish time. A certification record may be stronger evidence of measured course distance. Organizational records may be stronger evidence of a leadership decision. A photograph may establish physical presence while proving little about an official result.
Personal Recollections
Firsthand recollections are valuable historical sources and are welcome.
A recollection may help document what a runner, race director, volunteer, organizer, spectator, family member, photographer, or other participant personally remembers. Recollection alone, however, does not automatically establish a verified database performance or override stronger documentary evidence.
The Foundation may preserve recollection as recollection, compare it with other sources, provide historical context, excerpt it, edit it for clarity, or publish it alongside differing accounts. Submitting a recollection does not create a guaranteed second approval or prepublication review process.
Corrections, Conflicts & Uncertainty
The Foundation welcomes documented corrections. If stronger evidence shows that a published record is wrong, incomplete, misidentified, or otherwise inaccurate, the record should be corrected.
When credible sources disagree, the Foundation may determine that one account is better supported while preserving contrary evidence and provenance where historically meaningful. Disagreement is not silently erased simply to create a cleaner narrative.
Where the surviving evidence does not justify certainty, the Foundation may classify a matter as reported, recalled, disputed, unconfirmed, unresolved, or unknown.
Communication & Follow-Up
The submission system is the Foundation’s official channel for historical submissions, corrections, supporting evidence, volunteer interest, and related inquiries.
Submitting information does not open a support ticket or create an ongoing correspondence process. The Foundation does not provide routine submission-status updates and does not guarantee an individual response, disposition notice, research assistance, or explanation when a submission is not acted upon.
If additional information or clarification is needed, the Foundation may contact the submitter. Otherwise, a submission may be reviewed, retained, incorporated, corrected, published, held for future research, or closed without further correspondence. In some cases, the first indication that an accepted submission was acted upon may simply be that the historical record has been updated.
Do not use personal social-media accounts, direct messages, unrelated organizations or websites, alternate communication channels, or other means to bypass the submission process, request status updates, or seek reconsideration of material that did not meet published submission standards.
Material sent through another channel is not considered a formal Foundation submission and may receive no response. When appropriate, the sender may simply be directed back to the Foundation’s submission requirements, FAQ, or Manual & Methodology.
Physical Historical Material
Digital submission is the normal method for contributing materials.
The Foundation may consider physical originals when they cannot reasonably be submitted digitally or when the original itself may have historical or preservation value.
Do not mail, ship, deliver, or otherwise transfer physical material to the Foundation without prior arrangement.
The submission process will allow contributors to indicate that they possess physical historical material requiring special handling. The Foundation may then determine whether material should be scanned, borrowed, returned, donated, retained, or handled through another arrangement.
Historical Material, Rights & Public Reproduction
The Foundation distinguishes between receiving material for historical research and publicly reproducing that material.
A photograph, newspaper clipping, magazine page, newsletter, correspondence, race program, or other third-party document may be historically useful even when public reproduction rights are uncertain.
The Foundation may receive and retain submitted material for historical evaluation, research, documentation, verification, and archival purposes. Public reproduction is a separate decision.
Where appropriate, the Foundation may publish an item, excerpt it, describe it, cite it, seek additional permission, or withhold it from public display while retaining it for research. Submission does not automatically guarantee public reproduction.
Contributor Credit
Contributors may choose whether they wish to receive public credit when submitted material is used. Credit may identify an individual contributor, photographer, collection, organization, document source, family archive, or other appropriate provenance.
Contributors who prefer not to be publicly identified may request internal-only attribution. The Foundation may still retain the contributor’s identity internally for provenance and administrative purposes.
What Happens After You Submit
Every submission generates an automated acknowledgment confirming receipt only.
Receipt does not mean that a submission has been reviewed, verified, accepted, entered into the historical database, selected for publication, or assigned for individual follow-up.
Submissions are triaged according to historical relevance, completeness, supporting evidence, provenance, published methodology, research priorities, and available capacity. Incomplete, unsupported, duplicate, noncompliant, or out-of-scope submissions may be closed without further correspondence.
No response is required from the submitter unless the Foundation requests additional information.
Review the Published Methodology
The Foundation’s Manual & Methodology and FAQ address qualifying performances, unofficial finishes, timed events, virtual activity, FKTs, evidence, corrections, runner identity, historical media, contributor rights, race history, organizational relationships, and other recurring policy questions.
If an inquiry is already answered by published Foundation policy, the Foundation may consider the matter answered without providing an additional individual response.
Before you begin
Check this acknowledgment to open the submission form.